Web Design Approval Form

Step 1 of 6

16%

This field is for validation purposes and should be left unchanged.

You’re one step closer to going live.

We’re excited to share this stage of your new website with you! Before we move into the build phase, we need your sign-off on the design – the overall look, feel, layout, and colors we’ll carry through the entire site.

This should take about 5–10 minutes. At this stage, your web project team is best positioned to review the staging site. Please work through the checklist together before submitting, as changes after approval may require a Change Order.

Let’s do this!

PROJECT DETAILS

Tell us who you are and who we’re working with on your team

Who is your Vivid Image Account Director?(Required)

Cegi Wassman

Heidi Arndt

Kirsten Ahlgren

Kori Sanders

Kristal Ehrke

I’m not sure

What is your company name?(Required)

Who is filling out this form?(Required)

WHAT YOU'RE APPROVING TODAY

This review is for design only – not final content

Please read before reviewing your site:

Your approval today covers the visual design only. The following are not part of this phase and will be addressed separately:

Final page titles and SEO metadata
Final written content or verbiage
Final images – whether stock photos or photos you supply
Functionality, forms, or interactive features

Your proposal includes a set number of design revisions. Please consolidate all feedback from everyone on your web project team before submitting. Submitting incomplete feedback may use up a revision round.

I understand that this approval covers design only(Required)

Not final copy, images, page titles, or site functionality. These elements will be addressed in a later phase.

DESIGN CHECKLIST

Review each element on your staging site and check it off when satisfied.

Check your staging/Markup site very carefully for accuracy. Please check with your entire web project team and use this checklist for proofing the design. Not all items below may be applicable.

Logo – The logo is displayed correctly: right version, correct sizing, proper placement in the header.

Brand Colors – Our brand colors are applied correctly and consistently across all design elements.

Header & Navigation – The header layout looks right and structure is correct, and the overall top section reflects our brand.

Overall Layout & Composition – The page structure, spacing, and visual hierarchy feel right for our business and audience.

Design Elements – Backgrounds, gradients, textures, icons, and decorative elements align with our brand identity.

Typography & Fonts – The font choices feel appropriate: headings and body text are readable and on-brand.

Footer – The footer layout, structure, and visual style look correct.

COMMENTS & CHANGE REQUESTS

List all requested changes here or in Markup. Be as specific as possible. If anything needs to change, describe it clearly here. Include the element name, what’s wrong, and what you’d like instead (e.g., “Header background – change from dark gray to navy blue”). Make sure you’ve gathered feedback from all web project team members before submitting.

Requested Changes (leave blank if none)

YOUR DECISION

Select one of the following options to proceed

Check One:(Required)

Approve: No changes needed

Approve with minor notes: No new proof needed

Changes requested: Please send a revised proof

SIGNATURE & FINAL CONFIRMATION

Please read carefully before signing

Important – please read before signing:

By signing below, you confirm that you have reviewed the design with all relevant stakeholders and that the feedback submitted above represents your web project team’s complete, consolidated response. Once you check “Approve: No changes needed” above, any design-related alterations will require a signed Change Order and may incur additional fees. After final design approval, the client assumes full responsibility for any changes to the approved design layout.

Name(Required)

First Last

Date(Required)

MM slash DD slash YYYY

Data Consent(Required)

I consent to the information submitted in this form being collected and stored by Vivid Image for project management and communication purposes.